Regular vs Deep Office Cleaning is a key consideration for any business. A clean workspace doesn’t just look good—it shapes how people feel, work, and even perceive your company. Whether you run a corporate office, a creative studio, or a healthcare facility, cleanliness impacts productivity, health, and your overall brand image. But one question often comes up when managing facilities: should we schedule regular office cleaning or plan a deep office clean?
Both play essential roles, but they serve different purposes. Regular office cleaning keeps your workspace presentable and hygienic on a day-to-day basis, while deep office cleaning targets the areas that daily routines often miss. Understanding the difference and knowing when to choose each can save your business time, money, and unnecessary health risks.
If you’re looking for a trusted partner that handles both, visit Westlink Commercial Cleaning to explore flexible office cleaning plans tailored to your needs.
What Is Regular Commercial Office Cleaning?
Regular office cleaning (also called routine or maintenance cleaning) refers to the everyday or weekly tasks that keep your workplace tidy, hygienic, and professional-looking.
Common office cleaning tasks include:
- Vacuuming carpets and mopping hard floors
- Wiping desks, workstations, and shared surfaces
- Emptying bins and replacing liners
- Cleaning kitchenettes and staff areas
- Sanitizing restrooms and replenishing supplies
- Dusting visible surfaces and electronics
What Is Deep Commercial Office Cleaning?
Deep office cleaning goes beyond the regular routine. It’s a comprehensive and detailed process that removes dirt, bacteria, and buildup from areas your daily cleaners can’t reach.
Typical deep office cleaning tasks include:
- Steam-cleaning carpets and upholstery
- Cleaning behind furniture, fridges, and equipment
- Disinfecting high-touch surfaces and phones
- Washing walls, skirting boards, and vents
- Deep-scrubbing restrooms, tiles, and grout
- Cleaning air ducts and ceiling vents
- Sanitizing keyboards, mice, and electronics
Office Cleaning Comparison: Deep vs Regular
Understanding how regular cleaning differs from deep cleaning helps businesses plan smarter and avoid costly downtime. Regular office cleaning maintains day-to-day hygiene and presentation, while deep cleaning focuses on restoring overall cleanliness, health, and safety. The table below breaks down the major differences between both approaches in terms of purpose, frequency, time, and scope.
| Criteria | Regular Office Cleaning | Deep Office Cleaning |
| Purpose | Daily upkeep & hygiene | Thorough sanitation & restoration |
| Frequency | Daily / Weekly | Quarterly / Semi-annually |
| Scope | Visible areas | Hidden & hard-to-reach areas |
| Time Required | 1–2 hours per session | 4–8+ hours per session |
| Cost Range | Lower, based on schedule | Higher, due to equipment & labour |
| Tasks | Vacuuming, dusting, bin emptying | Steam cleaning, disinfection, vent cleaning |
| Ideal For | Daily operations | Seasonal refresh, post-construction, health events |
Both cleaning types play complementary roles in maintaining a safe and inviting office environment. Regular cleaning prevents everyday mess from accumulating, while deep cleaning eliminates the buildup that affects health and productivity. Together, they create a cleaner, healthier, and more professional workspace that reflects positively on your brand.
When to Choose Regular vs Deep Office Cleaning?
Knowing when to schedule regular versus deep cleaning can help maintain your office’s hygiene standards and prevent long-term damage to furnishings and air quality. Each approach serves a unique purpose depending on your workspace’s daily activity, size, and condition.
Choose Regular Office Cleaning When:
- You want a tidy, welcoming office every day
- Staff and clients frequently visit your workspace
- You operate in a professional service environment (e.g., finance, legal, administration)
- Consistent presentation and hygiene are key to your brand image
Choose Deep Office Cleaning When:
- You’re moving in or out of an office space
- Your office hasn’t had a deep clean in 6+ months
- You’ve experienced a viral outbreak, pest problem, or odour issues
- You’re preparing for an important audit, inspection, or corporate event
- Renovations, construction, or seasonal changes have left behind dust or debris
Regular cleaning keeps your office functional and pleasant, but deep cleaning ensures it remains truly healthy, compliant, and impressive over time. For best results, schedule deep cleans quarterly or semi-annually, and maintain regular cleaning in between.
How to Schedule Regular and Deep Office Cleaning?
A good office cleaning plan keeps your workplace clean, healthy, and cost-effective. By mixing regular cleaning and deep cleaning, you can make sure every part of your office stays in great shape all year round.
Daily Tasks
- Empty bins and replace liners
- Wipe desks and shared surfaces
- Clean and sanities restrooms
Weekly Tasks
- Mop and vacuum all floors
- Clean windows and glass doors
- Refresh kitchens and break areas
Monthly Tasks
- Disinfect switches, door handles, and vents
- Wipe walls and skirting boards
- Sanities phones, keyboards, and shared devices
Quarterly Tasks
- Deep clean carpets and upholstery
- Steam-clean ducts and air vents
- Polish hard floors or tiles
A clear cleaning schedule helps prevent germs from spreading and reduces wear on your office furniture and flooring. It also ensures no task is missed keeping your office looking professional every day.
Partnering with Westlink Commercial Cleaning ensures your office cleaning plan is tailored to your space size, staff numbers, and safety standards.
Health & Safety Impact of Commercial Office Cleaning
Keeping your office clean isn’t just about appearances — it has a direct impact on the health and safety of everyone who works or visits there. Both regular and deep cleaning play important roles in maintaining a healthy workspace.
Reduce Germs and Infection Risks
Regular cleaning of high-touch surfaces such as desks, door handles, keyboards, and phones helps prevent the spread of viruses and bacteria. Deep cleaning adds an extra layer of protection by disinfecting hidden areas, vents, and less-accessible surfaces, reducing the risk of workplace illnesses.
Control Allergens and Air Quality
Dust, pollen, and pet dander can accumulate in carpets, vents, and upholstery. Deep cleaning, including carpet steam cleaning and vent sanitation, helps improve air quality and reduces allergy triggers for staff and visitors.
Prevent Mould and Structural Damage
Moisture buildup in bathrooms, kitchens, or around windows can lead to mould growth. Deep cleaning removes mould-prone areas and prevents structural damage, ensuring a safe and hygienic environment.
Compliance with Safety Guidelines
Following guidelines from Safe Work Australia and the Australian Department of Health ensures cleaning procedures meet national safety standards. Proper training, PPE use, and chemical handling protect both staff and cleaning teams.
Regular vs Deep Commercial Office Cleaning Checklist
Here’s a practical office cleaning checklist to help your team stay organized, maintain hygiene, and ensure no area is missed, whether performing regular or deep cleaning.
Floors & Carpets
Regular Cleaning: Vacuum carpeted areas, sweep or mop hard floors, spot-clean spills, and lightly wipe skirting boards. This keeps the workspace tidy, reduces dust and allergens, and maintains a professional appearance.
Deep Cleaning: Vacuum carpets thoroughly, steam clean rugs and mats, mop hard floors with disinfectant, scrub and polish tiled surfaces, and clean skirting boards and floor edges. This removes hidden dirt, dust, and bacteria, improving air quality and overall hygiene.
Workstations
Regular Cleaning: Wipe desks, tables, and chairs, lightly clean computer monitors, keyboards, and mice, sanitise phones and shared headsets, and tidy partitions or cubicle panels. Regular attention prevents germs from spreading and keeps workstations orderly.
Deep Cleaning: Disinfect desks, tables, and chairs completely, clean monitors, keyboards, and mice thoroughly, sanitise phones and shared headsets, and clean partitions, cubicle panels, glass dividers, and desk legs. Deep cleaning removes accumulated dust and bacteria for a safer workspace.
Kitchens & Break Areas
Regular Cleaning: Wipe counters and tables, clean sinks and taps, wipe appliance exteriors such as microwaves and fridges, and empty bins. This keeps communal areas tidy and prevents minor odors.
Deep Cleaning: Clean inside and outside of microwaves, wipe and disinfect fridges and freezers, clean coffee machines and toasters, sanities sinks, taps, and drain areas, wipe counters, cupboards, and splash backs, empty and disinfect bins, and deodorize the entire area. This thorough cleaning eliminates germs and hidden grime.
Restrooms
Regular Cleaning: Empty bins, wipe surfaces, disinfect door handles, taps, and soap dispensers, spot-clean toilets and urinals, and mop floors. This ensures hygiene and a positive impression daily.
Deep Cleaning: Scrub and disinfect toilets and urinals, clean basins, mirrors, and splash backs, scrub tiles and grout lines, wipe partitions, doors, and handles, disinfect light switches and soap dispensers, refill paper towels, toilet rolls, and soap, and mop and sanities floors. Deep cleaning removes bacteria build-up and ensures a fully sanitary environment.
Common Areas
Regular Cleaning: Dust visible surfaces, wipe doors, push plates, and glass, vacuum high-traffic areas, and tidy shared spaces. This maintains a clean and professional appearance.
Deep Cleaning: Dust blinds, window sills, and ledges, wipe walls, doors, and skirting boards, clean vents, fans, and air diffusers, vacuum under and behind furniture, wipe and polish light fittings, ceiling corners, windows, mirrors, and glass panels, and disinfect door handles and push plates. Deep cleaning targets hidden areas and ensures a thoroughly hygienic office.
Smart Budgeting Tips for Regular and Deep Office Cleaning
Combine Regular and Deep Cleaning Services
Pairing regular cleaning with scheduled deep cleans helps maintain hygiene while controlling long-term costs.
Request Detailed and Transparent Quotes
Always ask for a breakdown of services, hours, and materials so you understand exactly what you’re paying for.
Negotiate Flexible Service-Level Agreements (SLAs)
A flexible SLA lets you adjust cleaning frequency or areas of focus based on seasonal needs, budget changes, or office occupancy.
Schedule Deep Cleans During Off-Hours
Planning deep cleaning when staff are away reduces disruptions and may lower service rates.
Work with a Professional Cleaning Partner
Experienced providers tailor cleaning plans to your budget, space, and compliance needs — ensuring quality and value in every session.
For tailored cleaning packages that match your office size and requirements, visit Westlink Commercial Cleaning.
Tips for Hiring a Professional Regular or Deep Office Cleaner
Choosing the right office cleaning company is crucial for maintaining a clean, healthy, and compliant workplace. A reliable cleaning partner not only keeps your office looking professional but also supports employee wellbeing and regulatory compliance.
Key Things to Check
Valid Insurance and Certifications
Always check that the cleaning provider holds public liability insurance and relevant workplace safety certifications. This ensures your business is protected in the event of property damage, accidents, or health risks. For trusted and fully certified office cleaning, you can consider Westlink Commercial Cleaning.
Experience in Commercial Environments
Office cleaning differs from domestic cleaning. Look for companies experienced in commercial spaces, coworking offices, or corporate environments. They understand operational schedules, high-traffic areas, and hygiene standards such as high-touch surface disinfection. A company like Westlink Commercial Cleaning tailors plans for offices of all sizes.
Compliance with Health and Safety Regulations
Reputable cleaning companies follow Safe Work Australia’s cleaning and disinfection guidance and Australian Department of Health workplace hygiene standards. This ensures proper use of chemicals, correct disinfection, and staff safety.
Transparent Pricing and Cleaning Checklists
Ensure the company provides clear, itemized quotes and detailed cleaning checklists. This prevents hidden costs and ensures every area of your office is properly cleaned.
Flexible Scheduling and Communication
Choose a provider who can work around your office hours or special events. Open communication and regular quality checks keep services reliable and consistent.
FAQs
What’s the difference between regular and deep office cleaning?
Regular office cleaning covers daily maintenance, while deep cleaning targets hidden dirt, bacteria, and buildup.
How often should an office be deep cleaned?
Every 3–6 months, depending on foot traffic and industry.
Is office deep cleaning necessary?
Yes, it improves hygiene, air quality, and employee health.
What does a deep office clean include?
Tasks like carpet steam cleaning, disinfecting surfaces, cleaning vents, and scrubbing restrooms.
How long does deep office cleaning take?
Between 4–8 hours, depending on the size and condition of the office.
How should an office prepare for deep cleaning?
Declutter desks, secure electronics, and notify staff about cleaning times.
What’s part of a regular office cleaning routine?
Bin emptying, dusting, vacuuming, restroom and kitchen cleaning.
Can office deep cleaning prevent illness?
Yes, per the Australian Department of Health, disinfecting high-touch surfaces reduces infection spread.
What’s the cost difference between deep and regular office cleaning?
Deep cleaning costs more due to equipment and detail, while regular cleaning is charged weekly or monthly.
Should you hire professionals for office deep cleaning?
Absolutely — professionals have the tools and training for safe, compliant results.
Conclusion
Balancing regular and deep office cleaning keeps your workspace healthy, productive, and welcoming. Regular cleaning manages day-to-day tidiness, while deep cleaning preserves the long-term hygiene and comfort your team deserves.
To simplify your maintenance plan, explore Commercial office cleaning or request a free quote.
